Privacy Policy for Virtual Life Coaching Services

 

Embody and Evolve Life Coaching LLC

Effective Date: December 28, 2025

 

Embody and Evolve Life Coaching LLC (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how your information is collected, used, protected, and kept confidential when participating in online or virtual life coaching services, including video sessions, phone sessions, email, messaging, and online scheduling platforms.

 

1. Information We Collect

A. Personal Information Provided by You

 

We may collect:

 

Name, email address, phone number, mailing/billing address, payment details, intake form responses, coaching goals, background information and information shared verbally or in writing during sessions.

 

B. Technical Information

 

When accessing our website or virtual platforms, we may automatically collect:

 

IP address, browser type, device type, session duration, cookies and usage data (if enabled).

 

C. Virtual Session Information

 

Sessions are not recorded unless you provide explicit written consent.

 

Video platforms (e.g., Zoom, Google Meet, Doxy) may collect additional data under their own privacy policies.

 

2. How We Use Your Information

 

Your information may be used to:

 

Provide virtual life coaching services, schedule and manage appointments, communicate with you about sessions and service updates, process payments securely, maintain accurate client records, improve coaching services and website experience and/or respond to inquiries.

 

We do not sell or share your information for marketing purposes.

 

3. Confidentiality

 

Confidentiality is a core part of the coaching relationship at Embody and Evolve Life Coaching LLC. All information shared during virtual coaching sessions—spoken, written, or electronically submitted—is kept strictly confidential to the fullest extent permitted by law.

 

We maintain confidentiality by:

 

Storing documents securely, using password-protected devices and software, using encrypted or secure communication platforms, limiting internal access to client information, and releasing information only with your written consent.

 

Exceptions to Confidentiality

 

Confidentiality may be broken only if:

 

You are an immediate danger to yourself or others

(risk of harm or suicide/homicide), you disclose abuse or neglect of a minor, elder, or vulnerable adult, a court order, subpoena, or legal requirement compels disclosure, or you provide written permission to share information with a third party.

 

Important Note

 

Life coaching is not therapy and is not regulated by HIPAA. However, Embody and Evolve Life Coaching LLC upholds high ethical standards to safeguard your privacy and confidentiality.

 

4. Online Security Measures

 

We take reasonable steps to secure your information, including:

 

Encrypted video conferencing platforms, secure payment/scheduling systems, firewalls, anti-virus protections, password-protected accounts/devices and limited access to sensitive information.

 

Client Responsibilities

 

To enhance virtual security, we encourage you to:

 

Participate from a private space, use secure and private Wi-Fi networks, avoid public/shared devices, use strong passwords on your devices.

 

5. Third-Party Services

 

We may use trusted third-party providers for:

 

Video sessions (Zoom, Google Meet, Doxy, etc.), scheduling (Calendly, Acuity, etc.), payments (Stripe, Square, PayPal), website hosting and analytics.

 

These platforms operate under their own privacy policies. We choose reputable services that use industry-standard security protections.

 

6. Payment Information

 

All payments are processed securely through third-party systems.

Embody and Evolve Life Coaching LLC does not store your full credit card or banking information.

 

7. Your Rights

 

You have the right to:

 

Request access to your personal information, request corrections to inaccurate information, request deletion of your information (unless needed for legal/business reasons), withdraw consent for communication and/or request copies of your intake and records. Requests may be submitted via email using the contact information below.

 

8. Cookies & Website Tracking

 

Our website and booking platforms may use cookies to:

 

Save preferences, improve site functionality, and analyze usage. You may disable cookies in your browser settings.

 

9. Services for Minors

 

Virtual life coaching services at Embody and Evolve Life Coaching LLC are intended for individuals 18 years and older, unless:

 

A parent or guardian provides written consent and sessions comply with relevant state laws. Providing services to anyone under 18 years of age is at the sole discretion of staff at Embody and Evolve LLC.

 

10. International Users

 

If accessing services from outside the United States, your information may be transferred to and processed under U.S. privacy standards.

 

11. Updates to This Policy

 

We may update this Privacy Policy from time to time.

Any updates will be posted with a revised Effective Date at the top of this document.

 

12. Contact Information

 

If you have questions or privacy requests, please contact:

 

Embody and Evolve Life Coaching LLC

Email: info@embodyevolvelifecoaching.com

Website: www.embodyevolvelifecoaching.com